South Gateway Project on Highway 101
Estimated Completion Date on Dec. 30, 2017
While there are a number of areas identified for streetscape improvements along Highway 101, the Agency chose to start with improvements to the two-existing City entry monument locations. The north entry is near the existing "Welcome to Coos Bay" monument sign on the west side of Highway 101 (just north of the ACE Hardware store). The south entry project area involves the "island" on Highway 101. just south of the Shell service station and across the street from Fred Myers. The Agency has entered into a contract with Clean Rivers Erosion Control, a local company, to undertake the designed streetscape improvements. Work was started on the south entrance project area. The contractor has completed the site prep and they are now installing new curbs and gutters, planter divider walls, signposts for the new “Welcome to Coos Bay” sign, and fence posts, etc.
Consideration of Approval of Highway 101 Streetscape Renderings
Public Works Director Jim Hossley stated over the last several months the Urban Renewal
Agency had reviewed various ideas and renderings for the Highway 101 streetscape. The City engaged the services of Greenworks to prepare the renderings for the streetscape along Highway 101 throughout the City. The rendered options were geographically grouped into the South, Central, and North. The latest renderings included the addition of the "is land" near the south entry into the City. The renderings also carried the fence railing theme that matched the recently completed railing project between the Railway museum and Front Street. Board Member Shoji suggested the Agency needed to set a plan to involve the public on the "Welcome to Coos Bay" signs; expressed concern about new expenditures noting the flag project was unfinished. City Manager Craddock advised deficiencies on the Boardwalk needed to be addressed before the flag poles were replaced; suggested the Agency could set a plan to include the public. Board Member Vaughan suggested streetscape six was not realistic; should incorporate plants to help stabilize the hillside and combat invasive species; was not in favor of including "rotten logs" along the highway. Board Member Kramer moved to approve the concept renderings. Board Member Brick seconded the motion which passed with Chair Groth and Board Members Brick, Kramer, Shoji, and Vaughan voting aye. Board Members Daily and Leahy were absent.
Approval of Streetscape Construction Bid
Public Works and Community Development Director Jim Hossley stated over the past two years, the Urban Renewal Agency reviewed various ideas and renderings for the Highway 101 streetscape. The goal was to improve the appeal of the Highway 101 streetscape from the south to north city limits. The streetscape improvements would be restricted to Highway 101 right-of way (ROW) and City owned property. Due to funding constraints, efforts on the project focused on the two existing entry monument locations.
Based on early cost estimates, staff budgeted $175,000 in this year's Downtown Capital Projects Fund Urban Renewal budget for the streetscape projects at the entry monument locations. After completion of the construction documents, the design consultant estimated the total construction cost to be $225,071. The project was advertised for bid, and the City received one bid from Clean Rivers Erosion Control for a total cost of $249,999. Mr. Hossley noted there was a $75,000 shortfall in the budget relative to the bid price, but there were adequate funds in the Urban Renewal Downtown Capital Projects Fund to cover the bid price plus a contingency.
Urban Renewal Agency Minutes - September 19, 2017 21
Mr. Hossley advised the proposed bid only covered the streetscape improvements and did not include the two entry signs and rockscaping . The estimated cost for signs was $32,000 and rockscaping was $10,000. Vice-Chair Marler expressed concern about the increased costs for the project.
Board Member Groth moved to award contract to Clean Rivers Erosion control for a cost of $249,999 plus a 10% contingency of $25,000 for a total cost of $274,999. Board Member Kilmer seconded the motion which carried. Ayes: Benetti, DiNovo, Farmer, Groth, Kilmer, Marler. Absent: Kramer.
Over the past nearly two years, the Urban Renewal Agency has reviewed various ideas and renderings for the Highway 101 streetscape. The goal is to improve the eye appeal of the Highway 101 streetscape from the south to north City limits. The streetscape improvements would be restricted to Highway 101 right-of-way (ROW) and City owned property. City staff provided initial ideas for improvements. The City then engaged the services of Greenworks, a Portland based landscape architectural and urban design firm, to prepare renderings for streetscape concepts along Highway 101. After initial consideration of the first renderings, the Agency asked that efforts be focused on the two existing entry monument locations due to funding constraints. Additional areas would be addressed as funding becomes available. The north entry is in the vicinity of the existing “Welcome to Coos Bay” monument sign on the west side of Highway 101. The south entry concept includes the “island” in Highway 101 just south of the Shell service station. Greenworks presented ideas for the two entry monument locations to the Agency in early 2016. Their renderings provided a basic concept for landscaping and included the fence railing theme that matches the recently completed railing project between the rail museum and Front Street.
The Urban Renewal Agency then approved a contract with Greenworks to develop specific landscape plans for the City’s two gateway sites. The scope consisted of two tasks. Task 1 was preliminary design which resulted in a site plan. This plan depicted all new areas to be landscaped and included proposed locations for trees, plant beds, and ornamental pedestrian fence in a simplistic graphical format for review and approval by the Agency. Task 2 was for development of the construction documents. The consultant fee for completing both tasks was $27,016.50. The Agency reviewed the results of the Task 1 effort at a Work Session earlier this year
At the same time the streetscape activity was occurring, the City Council also considered a new City entrance monument logo. Council’s direction to the Logo Advisory Committee was to create a welcome sign logo including a tall ship theme. The current City Council stopped the new logo design effort in late 2016.
Based on early cost estimates, staff budgeted $175,000 in this fiscal year’s Urban Renewal Downtown Capital Projects Fund budget for the streetscape project. The design consultant, after completion of the construction documents this summer, estimated the total construction cost to be $225,071 (not including new monument signs). The project was advertised for bid, and the City received one bid. The bid was from Clean Rivers Erosion Control for a total cost of $249,999 (does not include monument signs). Note, the rock work behind the fence railing on the north entry is proposed to be done by separate contract. Due to the $75,000 shortfall in the budget relative to the bid price, it will be necessary to discuss possible alternatives or courses of action.
Based on early cost estimates, staff budgeted $175,000 in this year’s Urban Renewal Downtown Capital Projects Fund budget for the streetscape project. The design consultant, after completion of the construction documents this summer, estimated the total construction cost to be $225,071 (not including new monument signs). The project was advertised for bid, and the City received one bid. The bid was from Clean Rivers Erosion Control for a total cost of $249,999 (does not include monument signs). Note, the rock work behind the fence railing on the north entry is not in the bid and is proposed to be done by separate contract with a different contractor. There are adequate funds in the Downtown Project Fund (Fund 57) to cover the overage.
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